How to Assign Microsoft Teams Licenses for EDU

Assign Microsoft Teams licenses for EDU

Microsoft Teams is a digital hub that brings conversations, content, and apps together in one place. Because it's built on Office 365, schools benefit from integration with their familiar Office apps and services.

Your institution can use Microsoft Teams to create collaborative classrooms, connect in professional learning communities, and communicate with school staff all from a single experience in Office 365 for Education.

To get started, IT administrators need to use the Microsoft 365 Admin Center to enable Microsoft Teams for your school. Once complete, you must assign licenses to user accounts so your faculty, staff, and students can access Office 365 services, such as Microsoft Teams.

You can assign licenses to user accounts either individually or automatically through group membership. This article will walk you through how to assign Office 365 licenses to an individual or a small set of user accounts via the Microsoft 365 admin center. To assign licenses automatically through group membership, see one of our supporting articles:

You can assign licenses to users on either the Licenses page, or on the Active Users page. Which method you use depends on whether you want to assign product licenses to specific users, or assign users licenses to specific products.

Note: If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.

Assign licenses to users on the Licenses page

Note: You must be a Global admin, Billing admin, License admin, or User management admin. For more information, see About Office 365 admin roles.

When you use the Licenses page to assign licenses, you assign licenses for a specific product for up to 20 users. On the Licenses page, you see a list of all the products you have subscriptions for, together with the total number of licenses for each product, how many licenses are assigned, and how many are available.

  1. In the admin center, go to the Billing > Licenses page.
Screenshot of billing window and menu options.
  1. Select a product for which you want to assign licenses. Microsoft Teams is part of the free Office 365 A1 for Students SKU.
Screenshot the Licenses page with products available to assign licenses for.
  1. Select Assign licenses.
Screenshot of the Users section of the page and the Assign licenses option with a plus sign in front of it.
  1. In the Assign licenses to users pane, begin typing a name, which should generate a list of names. Choose the name you're looking for from the results to add it to the list. You can add up to 20 users at a time.
Screenshot the Assign licenses to users page, with a partial name typed in, showing the search results for that partial name.
  1. Select Turn apps and services on or off to assign or remove access to specific items, such as Microsoft Teams. Ensure Microsoft Teams and Office for the web (Education) are selected.
  2. When you're finished, select Assign, then select Close.

To change the apps and services a user has access to:

  1. Select the row that contains the user.
  2. In the right pane, select or deselect the apps and services that you want to give access to, or remove access from.
  3. When you're finished, select Save, then select Close.

Assign licenses to an individual or multiple users on the Active users page

Screenshot of the Active users menu option in the Microsoft O365 Admin Center.
  • Select the circles next to the name(s) of the user(s) you want to assign license(s) to.
Screenshot of the Active users page and a list of the active users on that page, with some users selected because a circle next to their names is filled).
  • At the top select Manage product licenses.
Screenshot of the Manage product licenses tab and a user underneat, listing as unlicensed.
  • In the Manage product licenses pane, select Add to existing product license assignments > Next.
Screenshot of the Manage product licenses window, with the Add to existing product license assignments radio button selected.
  • In the Add to existing products pane, switch the toggle to the On position for the license that you want the selected users to have. Ensure Microsoft Teams and Office for the web (Education) are selected.
Screenshot Microsoft Teams and Office for the web, Education, selected on the Add to existing products tab.
  1. By default, all services associated with those license(s) are automatically assigned to the user(s). You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
  2. At the bottom of the pane, select Add > Close.